Itemize Hotel Using Chrome River’s Folio FeatureĪn additional way to itemize a hotel receipt is to use Chrome River’s Folio feature which uses OCR (Optical Character Recognition) scanning software to read the receipt and itemize the line items when it is uploaded to your eWallet. When the amount is fully itemized, the amount remaining will be zero. NOTE: The amount to itemize will decrease with each entry. Enter the room rate, taxes, and other expenses as listed on the hotel folio.Select the receipt preview, and the receipt will open on the left side.NOTE: The system will calculate the maximum lodging amount based on the location. Under Add Expenses on right side of the screen, select the + Create New icon to pull up the mosaic tiles.This expense type must be itemized to distinguish the separation of charges (e.g., room charge, parking). The Lodging expense type requires additional steps on the Expense Report (ER). Select the secondary Submit button that appears.When all expenses have been added, select the green Submit button.Select Edit to make corrections or respond to the message.Select the red triangle to see the error code.If there are any compliance errors, a red triangle will appear next to the line items.The amount to itemize will decrease with each entry. NOTE: Itemize the room rate and taxes to the first night’s stay. Enter the room rate, taxes and other expenses as listed on the hotel folio.Select Add Attachments - Choose to attach transaction receipt from the Receipt Gallery or Upload Attachment.Enter the C-FOAP in the Allocation field.NOTE: The check-in and check-out dates will be the first night of the stay. If an overage is due to staying in a designated conference hotel, select the Conference Hotel box. The system will calculate the maximum lodging amount based on the location. NOTE: The start and end date should represent the first night of the stay. Enter the start date, end date, location, and number of rooms.Enter the payment date and the total amount spent.Under Add Expenses on right side of the screen, select +Create New icon to pull up the mosaic tiles.NOTE: If Athletics is selected, the expense report will be routed for additional NCAA compliance review. Select the +Create icon in the Expense ribbon. If a hotel charges a deposit on a TCard, the amount charged is typically the first night of the traveler’s lodging.
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